Facility Hire

Dollar Academy has been an integral part of the local area since its foundation in 1818, and the school is committed to providing benefit to the wider community by sharing facilities.

Please complete the form below to request a booking.

Please note that currently we can only accept bookings from clubs, groups and businesses and not private individuals.

For more information, please contact Kirsty Molnar, External Lettings Co-ordinator, on lettings@dollaracademy.org.uk

"*" indicates required fields

Facilities Requested*

Please let us know which facility you would like to request. You can request several facilities in one booking.

Frequency*

Is this a one-time letting, or do you require the facility regularly?

Date of let*

When do you intend to use the facility?

Start time of let*

Please state the start time of your let.

End time of let*

Please state the end time of your let.

Day of the week of letting*

Which day(s) do you need the facility?

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

First date of let*

Last date of let*

Number of lets*

How many times do you need to let this facility?

Start time of let*

Please state the start time of your let.

End time of let*

Please state the end time of your let.

Purpose of facility hire*

What will you be using the facility for?

Additional facilities required (or comments)

Do you require additional facilities? Please add any comments here.

Name of organisation*

Event director/contact name*

Phone number*

Email address*

Address*

Please enter your address for HMRC purposes.

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

Are participants under 18?*

If ‘Yes’, you will be asked to fill out our safeguarding form.

Is this a BYOB event?*

We require a minimum of 6 weeks’ notice for BYOB events.

Terms and Conditions*

DOLLAR ACADEMY FACILITY HIRE | TERMS & CONDITIONS

1. The person making the booking (“Event Director/Contact Name”) accepts the following conditions on behalf of
all users of the facilities during the letting period.
2. Arrangements for access should be made with Kirsty Molnar, External Lettings Co-ordinator,
lettings@dollaracademy.org.uk, during office hours. A £20 refundable deposit will be returned when the access
card is returned. An additional deposit may be requested depending on the nature of the let.
3. Letting fees are to be paid to Dollar Academy on receipt of the invoice. It is the responsibility of the hirer to
verify that the correct number of lets are invoiced.
4. Damage to property/buildings or loss of equipment/facilities will be made good at the expense of the hirer.
Dollar Academy reserves the right to terminate the let at any point for reasons of unsuitable or unsociable
behavior or vandalism.
5. Appropriate Public Liability Insurance must be in place and trained/qualified supervisors must be on site where
appropriate. Dollar Academy may request a copy of the PL Insurance document prior to accepting the booking.
6. Depending on the nature of the event, Dollar Academy may ask you to provide a copy of the event Risk
Assessment.
7. If participants are U18, the Safeguarding document must be returned before the start of the let.
8. The hirer is responsible for ensuring that doors and windows are left secure on departure, lights are extinguished,
and that equipment and rubbish are appropriately dealt with and correctly recycled.
9. Hirers must be aware of current fire regulations (Fire Warden/Stewards required for public events) and action
to be taken in the event of an emergency evacuation. Fire and Emergency Evacuation procedures will be shared
when access arrangements are made.
10. Hirers’ vehicles must be parked appropriately and access to campus may be limited for safety reasons. Swimming
Pool/Dining Hall hirers should use the designated car park to the south of the building. The speed limit within
the campus is 10 m.p.h.
11. The hiring group should not stray beyond the hired facility, should not engage with other groups/individuals on
campus and should follow the most direct route to and from the hired facility.
12. If alcohol is to be sold at any event, an Occasional Licence must be obtained from Clackmannanshire Council and
a copy of the licence sent to lettings@dollaracademy.org.uk before the event.
13. Non-marking footwear must be worn in the Games Hall.
14. SWIMMING POOL
Any items brought in for use must be checked and agreed for use with Pool Manager and taken away at the
end of the let. No items belonging to third parties may be used unless agreed between clubs and groups in
writing. No outdoor shoes should be worn on any part of the Swimming Pool surround.

I have read and accept the Terms and Conditions.